COVID-19 (Coronavirus) Updates

COVID-19 (Coronavirus) Update for Village of Waunakee

UPDATED 8/25/2020

IMPORTANT LINKS:

COVID-19 CASES IN WAUNAKEE:

Many citizens have expressed curiosity regarding the number of positive COVID-19 cases in our community.  This is not a number that is tracked at the local level. That information is currently shared at the county level because more specific data could identify people in our communities. No matter where you live, our recommendations are the same: stay home as much as possible. Here’s the recommendations form Dane County Public Health: https://publichealthmdc.com/coronavirus/recommendations-and-guidance.

GENERAL INQUIRIES:

Please call or email rather than visit. 608-850-8500 or frontdesk@waunakee.com. We likely can complete your request or transaction without in-person interactions.

WAUNAKEE COMMUNITY SCHOOL DISTRICT INFORMATION:

For news about the Waunakee Community School District response to the Covid-19 outbreak, visit their Facebook page or website at https://www.waunakee.k12.wi.us/learning/index.cfm.

LOCAL BUSINESS RESOURCES:

The Village is gathering various communications related to business support: http://www.vil.waunakee.wi.us/887/COVID-19-Business-Assistance-Resources.

PAYMENTS:

Contact the applicable department by phone to discuss options that would avoid face-to-face contact. A staff directory is available here: http://www.vil.waunakee.wi.us/Directory.aspx. Options may include on-line payments or use of the dropbox located outside the entrance to Village Hall 24/7.

VILLAGE GOVERNMENT MEETINGS:

While some non-essential Village committee meetings will be cancelled, many are continuing but will be held as live virtual meetings until further notice. The public will be informed on the meeting agendas on how to participate.

The on-line meeting agendas can be found at https://onbase.waunakee.com/onbaseagendaonline. In addition to the public, all Board members and staff will also be participating remotely. Anyone with questions may contact the Village at (608)850-2182 or administrator@waunakee.com.

VILLAGE HALL:

Village Hall is closed to walk-in visits. Village Hall staff remain working, either at Village Hall or remotely. You can contact Village Hall at 608-850-8500 or frontdesk@waunakee.com. Emails and messages are checked regularly. All other business should be conducted by phone/email by contacting the applicable department (http://www.vil.waunakee.wi.us/Directory.aspx).

November Election Q&A 

I requested an absentee ballot, when will I receive it? 

The initial round of absentee ballots were processed and mailed during the week of September 14, 2020. If you had an absentee ballot request on file by Wednesday, September 16, you should receive your ballot by the end of September. The Village will continue to process request for absentee ballot in a timely fashion until 5 pm on October 29, 2020 (the deadline to request an absentee ballot by mail).

I receive my absentee ballot, how can I return it? 

All absentee ballot need to be received by 8 pm on Election Day. Voters can choose to (1) mail their ballot back to the Village, (2) drop off their completed ballot at Village Hall or (3) drop off a completed ballot at the polls on Election Day. Remember, if you receive an absentee ballot in the mail from the Village, the return envelope has the correct amount of postage included on it for your ballot to be successfully returned to the Village via the US Postal Service.

I am worried about returning my ballot in the mail, what should I do? 

No problem, feel free to drop off your completed absentee ballot in the brown mailbox located outside of Village Hall (500 W Main Street). This mailbox will be checked regularly. All absentee ballots need to be received by 8 pm on Election Day to be counted.  

I cannot remember if I requested an absentee ballot, what is the best way to check if I did? 

There is an easy way to check online! Visit: www.myvote.wi.gov, click “search by name” on the top right of the screen, and enter the information requested. After searching for your name, you will see a page titled “My Voter Information”. This page will show your registration status and under the “My Absentee Status” section of the page, you will be able to see if you have an active absentee ballot request on file for the November election. If under this section you have a blue square that says “Absentee Request Approved”, you have an active request on file and no further action is needed to receive an absentee ballot by mail for the November General Election.   

I still need to request an absentee ballot for November, how can I do this? 

The deadline to request an absentee ballot is 5 pm on Thursday, October 29, 2020. Moving forward, Village Staff will continue to process new requests for absentee ballots as they are received. Please visit www.myvote.wi.gov to request an absentee ballot.

I feel more comfortable in-person absentee voting at Village Hall, when will it start? 

A recent count case decision limited the number of days the Village is able to be open for in-person absentee voting. In-person absentee voting at Village Hall will begin on Tuesday, October 20th and end at 5 pm on Friday, October 30th. Voting will take place during regular business hours (Monday-Friday, 7 am to 4:15 pm). No appointment is necessary to in-person absentee vote.

I received my absentee ballot, what do I need to do now? 

  • Find an adult United States citizen* who is not a candidate in this election to serve as your witness. Your witness does not need to reside in Waunakee or the United States. Your witness verifies that you are the person who completed the ballot. Since your vote is confidential, your witness should not view your marked ballot. *If you are outside of the United States, Wisconsin law allows you to have a witness who is not a United States citizen.
  • Show your witness that the ballot is not marked.
  • Use a blue or black ballpoint pen to mark the ballot in the presence of your witness. Fill in the oval to the left of the name of each candidate for whom you wish to vote. You should be far enough away from your witness that they cannot see which candidates you selected.
  • Fold your ballot and seal it in the enclosed absentee envelope in the presence of your witness. We are sending you a ballot because you have met the voter ID requirement; please do not enclose a copy of your photo ID.
  • Read the statement of Certification of Voter on your absentee envelope and sign your name in the space marked Signature of Voter and fill in the date under Today’s Date. WARNING: IF THIS IS LEFT BLANK, YOUR BALLOT WILL NOT BE COUNTED.
  • Have your witness read the Certification of Witness statement, sign under Signature of ONE adult U.S. citizen witness and write their address beneath this signature (house number, street name and municipality are required). WARNING: IF THIS IS LEFT BLANK, YOUR BALLOT WILL NOT BE COUNTED.
  • Place your ballot in the mail as soon as possible. Wisconsin law required absentee ballots be delivered to the Clerk’s Office by 8:00 p.m. on Election Day. No postage is necessary within the United States; postage has been prepaid. Worried about returning your ballot in the mail? No problem, feel free to drop off your completed absentee ballot in the brown mailbox located outside of Village Hall (500 W Main Street). 

VILLAGE CENTER & RECREATION PROGRAMS:

The Village Center is currently open for a limited amount of in-person business.  If you plan to visit the Village Center – please know that face coverings are worn in our facility.  Our staff team continues to be available by phone (608.850.5992) and email (villagecenterinfo@waunakee.com) to help customers with questions, program registrations and other Village Center business. A reminder that program registration is always available online at www.waunakee.com/recreation.

The Fitness Center is now open with limited numbers, by appointment only, masks required.  To make an appointment to work out, please call us at 850-5992.  The Center is open the following days/times:

       Monday – Thursday    6:00 a.m. to 7:00 p.m.
Friday 6:00 a.m. to 1:00 p.m.
Saturday 7:00 a.m. to 1:00 p.m.
       Sunday                        CLOSED

To learn more about the details of this plan follow this link:  http://wi-waunakee.civicplus.com/187/Village-Center

Fitness classes are back in action – with a nice mix of in-person (inside and outside) and virtual classes.  Registration is available on-line and by phone during open hours.

Online programming options are available!  Connect with us via Facebook (www.facebook.com/WaunakeeVillageCenter) and on our Virtual Recreation webpage which can be accessed at www.waunakee.com/recreation for some great ideas for staying active!

SENIOR CENTER:

The Senior Center continues to provide home delivered meals and case management services, both deemed essential.  

June 1 the Senior Center will be open for scheduled appointments for foot care and massage therapy.  If you have an appointment for one of these services please use the North entrance, which comes directly into the Senior Center.  You will have your temperature taken and be required to wear a mask.  If you do not have a mask one will be provided for you.

No one will be allowed into the Senior Center for any other purpose than scheduled appointments at this time.

The RSVP Driver Escort program remains suspended.  If you are in need of a ride to a medical appointment call the Transportation Call Center of Dane County 608-242-6489.  They will assist you with scheduling a ride.

If you are in need of an item from the Center’s Lending Closet please call to see if it is available, and we will schedule a time for you to pick it up.

Dane County Delivers: Senior Grocery Solutions - Do you or someone you know need groceries but are unable to get to the store? Dane County Delivers: Senior Grocery Solutions is here for you. This new program is designed for people over 60 and/or with a disability who are not able to shop for themselves during the Covid-19 outbreak. Call Transit Solutions at (608) 294-8747 to get signed up and learn how easy it is to get groceries delivered right to your home. Shopping is being done at Woodman’s Grocery Stores.  You can go to their website www.woodmans-food.com to see grocery items.

Process: 

  1. Call Transit Solutions and provide them with your name, address and phone number. 
  2. Let them know your grocery order, be as specific as possible. They can take your order over the phone or email to transitsolutionsfeedback@gmail.com.  
  3. Their designated shopper will do the shopping and pay for the groceries.
  4. Payment: Transit Solutions will call you to let you know what the grocery bill is. You can write a check to Transit Solutions and give to the driver when they drop off your groceries, or you can provide them with your credit card information.  
  5. The grocery receipt is provided to ensure the proper amount was reported and collected. 
  6. Groceries will be delivered two days after the initial call is made. 
    1. The groceries are delivered while the driver remains 6ft from the grocery recipient.  

If you are in need of any services listed above, or would like more information please contact the Senior Center at 608-849-8385.

WAUNAKEE PUBLIC LIBRARY:

The Library is ope and offering limited services.  Visitors may access to the front of the building – the main lobby, new item collections, History Hall, and restrooms. All patrons and staff must maintain social distance. All library building visitors must wear masks, per Dane County Emergency Orders. 

As with our curbside services, Holds are pre-checked-out and bagged and available for grab n’ go service by patrons. We offer access to new items, Lucky Day items, and a small collection of children’s materials that will be updated daily. All checkouts of these items will be done at the self-checkout stations. Curbside pickup of holds will also remain an option upon request (call the Library at 608-849-4217 to arrange a pickup time).

Patrons may return checked-out items.Our drive up bookdrop is open on Tuesday, Fridays and Saturdays during library open hours.  The inside bookdrop in the lobby is open whenever the building is open to the public.  We will quarantine returned materials for 96 hours before checking them in.

Library users may use the public PCs, printers, and scanner on the second floor by appointment only. Access to the Tech Hub will be limited to no more than three people at a time and appointments will be limited to one hour per person. Strict social spacing will be maintained. Computers, keyboards, and other equipment will be sanitized after each use.

New Temporary Hours
Monday-Friday 9 AM - 6 PM
Saturday 10 AM - 2PM

Please call the Library anytime Monday-Friday from 9 AM to 6 PM if you have questions about services.  The Library will also respond to questions through email (waupl@waupl.org) or on social media.

POLICE DEPARTMENT PROGRAM CHANGES:

The Police Department is suspending fingerprinting services, PD tours, ridealongs, and WNC dropoffs.  We are encouraging residents to calls us with questions or complaints that can be handled over the phone instead of coming to the PD. Our non-emergency # is 608-849-4523.

PUBLIC WORKS GARAGE:

Public Works garage offices are closed to the public. A sign is posted for "appointments only".

WAUNAKEE UTILITIES LOBBY CLOSURE:

Utility COVID-19 specific web page: https://www.waunakeeutilities.com/response-covid-19.

The Waunakee Utilities lobby is closed to visitors until further notice. Customer service staff remain available during normal business hours at (608) 849-8111 or at waunakeeutilities@waunakeeutilities.com. We have staffing plans in place to ensure our electric, water, wastewater, customer service, and other critical team members can continue to serve you. Many utility-related topics can be found at waunakeeutilities.com, including payment options.  The utility also has a payment drop box located in the parking lot for customers to utilize.

VILLAGE PUBLIC PARKS:

Playgrounds are now open for use.  Social distancing is recommended for all participants.

Basketball, Pickle Ball, Tennis Courts and the Skate Park are now open.

Parks and Playfields: Residents are invited to utilize public parks for activities such as walking, biking, hiking, or running. Use of our playfields for organized sports will follow guidance from PHMDC.

Park Restrooms:

  1. The following park shelters will be opened for public use on June 15 and will close on Sunday, October 4.  PHMDC Forward Dane plan restricts group size to a maximum of 25 people.  Social distancing is recommended.
    1. Village Park – Main Shelter
    2. Ripp Park – North Shelter
    3. Centennial Park – New Shelter  ***This shelter will remain open through October 30 ***
    4. Kilkenny Park
    5. Meadowbrook Park
    6. Peaceful Valley Park
    7. Tierney Park
    8. Westbridge Park

WAUNAKEE MUNICIPAL COURT:

Waunakee Municipal Court proceedings scheduled for October 13th, 2020 will be done virtually via the zoom link listed below.

Adult Traffic/Ordinance citations will be heard at 5:30 pm with Good Cause/Indigency Hearings to follow.

Please click the following link to join the webinarhttps://us02web.zoom.us/j/88416415997

OR Join by Telephone: (312) 626-6799  Webinar ID: 884 1641 5997

Payments can be placed in the silver drop box located outside Village Hall, mailed to P.O. Box 100 or paid via credit card/debit card at www.officialpayments.com.  Paperwork for the court can also be placed in the silver drop box located outside Village Hall or mailed to P.O. Box 100.

Please call 608-849-4573 or email jsorenson@waunakee.com with any questions or concerns as these are being monitored daily as the Waunakee Municipal Court is CLOSED

MESSAGE FROM WAUNAKEE NEIGHBORHOOD CONNECTION:

Waunakee Neighborhood Connection is open serving clients and accepting donations of clothing, household goods, cleaning supplies, paper products, and toiletries for our free store. Our hours for donations are Monday, Wednesday, & Friday from 9 am-4 pm. For more information, visit https://waunakeeneighborhoodconnection.org/index.php/2020/05/29/were-open-for-donations-onsite-services/.

If you are an individual or household experiencing financial difficulties due to a job displacement or reduction in hours, Waunakee Neighborhood Connection can help. We provide access to clothing, household goods, cleaning supplies, and toiletries through our free store. Our client services manager can also assess your situation and connect you to additional resources for services and/or direct financial assistance.

We will continue to facilitate community volunteerism with neighbors helping neighbors. If you are willing to be called upon to help, please learn more about this effort and register at https://conta.cc/2vZlasi.

Over the coming weeks and months, we anticipate that our programs will adjust and shift to meet the community’s most urgent needs. This will likely result in unplanned expenses, both for our operations and to assist our clients directly. Donations to either of the following funds will make a tremendous positive difference in supporting your most vulnerable neighbors: 

  • PULSE Fund – Supports the continuous operation of our free store, client programs, and case management
  • Neighbor-to-Neighbor Fund – Provides direct financial assistance to area families experiencing a short-term hardship

Donations to these funds can be made at: https://app.etapestry.com/onlineforms/WaunakeeNeighborhoodConnectio/donate.html.

If you have any question or need during this time, please reach out and let us know – even if you’d simply like someone to talk to. We know that the events of the past few months and the uncertainty of how this will continue to develop is stressful for everyone and we will continue to be here for the community.

You can reach us at (608)849-5740 or wncteam@waunakeenc.com.

GENERAL COUNTY, STATE AND NATIONAL HEALTH INFO:

Prevent the spread - wash your hands regularly for at least 20 seconds with soap and water, cover your coughs and sneezes, and stay home when you are ill.

Madison & Dane County Public Health have issued recommendations for individuals, families, and businesses to consider regarding COVID-19. That information is available here: https://www.publichealthmdc.com/health-services/partners-providers/resources-by-disease/coronavirus?fbclid=IwAR2Bi_D2R1hecLafnOiKo0Uh76jz9--YpX5zuxF98IkH-656oCCyxsxnTsw.

The recommendation of the Wisconsin Department of Health Services is if you traveled to a country with a level 3 travel health notice for COVID-19, you will be asked to self-quarantine for 14 days after returning to Wisconsin. If you have a fever, cough, and shortness of breath, seek medical attention and stay home. This means do not go to school, work, enter public buildings, or attend large gatherings. Please See the Wisconsin Department of Health Services’ website for more details on self-quarantining: https://www.dhs.wisconsin.gov/covid-19/index.htm.

Follow Public Health Madison & Dane County on Facebook and Twitter to see the latest local updates. For the most up-to-date information, visit the CDC’s coronavirus webpage: https://www.cdc.gov/coronavirus/2019-ncov/index.html.

United Way of Dane County has many resources and avenues to be of help to others here: https://www.unitedwaydanecounty.org/.